How Much Does an Office Move Cost?
Office moving prices vary depending on size, types of objects and materials to be moved, and distance. A medium-sized office move within the same province can cost around 450 €, double if nationwide. For an international move, it would cost from 1,200 € onwards.
The amounts are indicative and come from the original imported guide. The final budget depends on scope, materials, and previous condition of the space.
Service Levels and Pricing
Compare the different options available based on your office size and moving needs.
Basic
Ideal for small offices or those with minimal furniture and equipment. Includes basic transportation within the same province with no additional services.
Standard
The most popular option for medium-sized office moves. Includes professional packing, national transportation, and basic furniture disassembly.
Premium
Complete service for international moves or large office relocations. Includes customs management, specialized packing, and door-to-door service.
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Office moving prices
See what homeowners usually pay for the most common tasks. Use these ranges to fine-tune your scope and avoid missing key items in your budget.
Local office move
1.200 €
Provincial office move
1.400 €
National office move
1.700 €
International office move
3.000 €
National office move with disassembly and assembly
2.200 €
How to choose a moving company? with Reformia
The price of office moves varies depending on their size, the type of objects and materials to be moved, and the distance. Moving a medium-sized office within the same province can cost around 450 €, double if it is within the national scope. In the case of a move to another country, it would cost from 1.200 €.
1. Plan the office move with time
Facing a move is always complex and requires good organization, but in the case of an office move, this is much more important. You need to choose the most appropriate time, especially trying to ensure that the move affects the company's daily activity as little as possible.
2. Compare office moving companies
It is important to seek services from moving companies specialized in office work. The furniture, items, and objects that must be moved have peculiarities that require their handling, packing, and transportation to comply with special conditions.
3. Review included services
It is possible that office moving companies offer different coverage and services. Some are especially important in the case of an office. In addition to insurance that covers any type of risk, it is interesting if they offer the possibility of inventorying the objects that will be transported.
The price of office moves varies depending on their size, the type of objects and materials to be moved, and the distance. Moving a medium-sized office within the same province can cost around 450 €, double if it is within the national scope. In the case of a move to another country, it would cost from 1.200 €.
What is usually included in a quote
Each professional may structure quotes differently, but most project budgets follow this logic.
Typically included
Often not included
Steps to Calculate the Price of an Office Move
The price of office moves varies depending on their size, the type of objects and materials to be moved, and the distance. Moving a medium-sized office within the same province can cost around 450 €, double if it is within the national scope. In the case of a move to another country, it would cost from 1.200 €.
1. Assess the size and volume of the office
Before requesting quotes for your office move, it's essential to assess the total space size and quantity of furniture and equipment to relocate. This initial evaluation will help you determine if you need a basic service from 250 € or a more comprehensive package, directly impacting the final cost of between 260 € and 2,500 €.
2. Inventory all furniture and equipment
Create a detailed inventory of all office furniture, computer equipment, filing cabinets, and other items to be moved. A complete inventory allows moving providers to accurately calculate the volume needed and offer you a more precise quote for your office move, avoiding cost surprises.
3. Determine the distance of the relocation
The moving distance is a key factor in the final price. A local office move can cost from 200 €, while a national or international move will have significantly higher costs. Identify whether your move is local, provincial, national, or international to obtain adjusted quotes.
4. Request quotes from several moving companies
Contact at least three companies specializing in office moves to compare prices and services. When requesting quotes, mention if you need furniture disassembly and reassembly, as this can increase costs. The average price for office moves is 700 €, but varies depending on complexity.
What can change your final price
Even similar projects can end with different budgets. These are the factors that most often push costs up or down.
Office size and volume
A small office up to 50 m² has a very different cost compared to one of 200 m² or larger. The volume of furniture, IT equipment, and documentation directly determines the number of workers and hours needed to complete the move.
Distance of the move
Local moves within the same city are more affordable than provincial or national relocations. Transportation, fuel, and travel time for the truck and personnel increase the budget significantly with distance.
Type and complexity of equipment
Moving servers, photocopiers, specialized machinery, or air conditioning systems requires specialized labor and additional packaging. Offices with delicate or technological equipment are more expensive to move compared to those with only standard furniture.
Additional services required
Uninstalling fixed elements, setting up networks, assembling and disassembling furniture, or clearing the old office generate extra costs. It also matters if coordination outside business hours or with minimal activity interruption is needed.
How much does an office move cost?
The price of office moves varies depending on their size, the type of objects and materials to be moved, and the distance. Moving a medium-sized office within the same province can cost around 450 €, double if it is within the national scope. In the case of a move to another country, it would cost from 1.200 €.
Different factors come into play in the cost of an office move. On one hand, the office's own dimensions. On the other, the distance of the move. If special equipment such as lifting cranes or safes needs to be used, the price will increase. It will also increase if the moving company has to pack and sort all the office contents or if it is necessary to have furniture storage for a period.
What factors influence the price of an office move?
The price of office moves varies depending on their size, the type of objects and materials to be moved, and the distance. Moving a medium-sized office within the same province can cost around 450 €, double if it is within the national scope. In the case of a move to another country, it would cost from 1.200 €.
- Moving a small office of about 100 m² to a location nearby can cost around 300 €. In general terms, the price can range around 40 €/m³.
- Moving already packed furniture and contents of an office that takes up about 6 m³ between two provinces separated by about 500 km can cost around 650 €.
- The relocation of a safe, if it is large, can significantly increase the budget, up to 700 € if it is, for example, the case of a bank office. If it is necessary to use cranes for other objects or materials, the cost would increase from 100 €.
- Packing also increases the budget, up to 30% if the office moving company handles it.
The dimensions of the workplace is the aspect that will most influence the cost of office moves. The larger it is, the greater the amount of furniture, computer and electronic equipment, documentation, and objects of all kinds it will have.
The cost of moves is generally calculated based on m³, but the price can increase if there is a lot of work equipment, as these will require specific packing and handling.
Distance of the move
- In case you need to disassemble furniture beforehand, the cost can increase by about 20%.
- As for distances, each company charges an amount per kilometer. On average, it could range between 0.5 and 0.8 €/km.
- Finally, in the case of insurance, the price can also vary, but it could be around 1 or 2% of the moving price.
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Frequently Asked Questions
How much does a small office move within the same city cost?
A small office move (up to 50 m²) within the same city typically costs around 300-400 €. This budget includes transportation, unloading and basic furniture assembly. The cost may vary depending on the building's accessibility and the number of floors involved.
What is included in a professional office moving quote?
Professional moving companies typically include document and material packing, transportation, unloading, furniture assembly and protection of fragile items. Additional services such as IT equipment setup and dismantling, telecommunications installation or packing material removal may incur extra costs between 50-150 €. It's important to request a detailed quote to know exactly what services are covered.
How long does an office move usually take?
A small office move can be completed in 1-2 days, while a medium-sized one requires 2-4 days. International moves or large spaces may take 1-2 weeks from initial packing to complete installation at the new location. The exact timeframe depends on the volume, complexity and distance of the move.
Do I need special permits to move an office in a commercial building?
Yes, you'll generally need authorization from the building's owners association or management, especially if the move affects common areas. Many commercial buildings set specific schedules for moves and may require a security deposit. It's recommended to contact building management at least 2 weeks in advance.
How do I choose the best moving company for my office?
Get quotes from at least 3 different companies and compare what's included, insurance coverage and references from previous clients. Verify that the company has proper licensing, liability insurance and specific experience with office moves. Check online reviews and make sure they provide a written, detailed quote before hiring.
Got more questions? Contact us!
Got more questions? Contact us!
Frequently Asked Questions
How much does a small office move within the same city cost?
A small office move (up to 50 m²) within the same city typically costs around 300-400 €. This budget includes transportation, unloading and basic furniture assembly. The cost may vary depending on the building's accessibility and the number of floors involved.
What is included in a professional office moving quote?
Professional moving companies typically include document and material packing, transportation, unloading, furniture assembly and protection of fragile items. Additional services such as IT equipment setup and dismantling, telecommunications installation or packing material removal may incur extra costs between 50-150 €. It's important to request a detailed quote to know exactly what services are covered.
How long does an office move usually take?
A small office move can be completed in 1-2 days, while a medium-sized one requires 2-4 days. International moves or large spaces may take 1-2 weeks from initial packing to complete installation at the new location. The exact timeframe depends on the volume, complexity and distance of the move.
Do I need special permits to move an office in a commercial building?
Yes, you'll generally need authorization from the building's owners association or management, especially if the move affects common areas. Many commercial buildings set specific schedules for moves and may require a security deposit. It's recommended to contact building management at least 2 weeks in advance.
How do I choose the best moving company for my office?
Get quotes from at least 3 different companies and compare what's included, insurance coverage and references from previous clients. Verify that the company has proper licensing, liability insurance and specific experience with office moves. Check online reviews and make sure they provide a written, detailed quote before hiring.