Processing a Declaration of Responsibility: Price and Budgets
The price of processing a declaration of responsibility will depend on the characteristics of the business activity and the space, as well as professional fees. In general, it can cost between 150 € and 350 €.
The amounts are indicative and come from the original imported guide. The final budget depends on the scope, materials, and previous condition of the space.
Service Levels and Pricing
Compare the different options available based on your budget and needs to process your Statement of Responsibility.
Basic
Processing of Statement of Responsibility for simple commercial activities with standard documentation. Includes basic guidance and submission to the administration.
Standard
More comprehensive option with complete processing, specialized guidance and process monitoring. Ideal for most commercial activities and locations.
Premium
Comprehensive service with full assistance, prior location inspection and processing guarantee. Recommended for complex activities or those with specific requirements.
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Declaración Responsable Filing Fees
See what homeowners usually pay for the most common tasks. Use these ranges to fine-tune your scope and avoid missing key items in your budget.
Declaración responsable for basic commercial activity (small premises)
Declaración responsable for bar, restaurant or café
Declaración responsable for professional office or consulting
Declaración responsable for retail store or shop
Declaración responsable for activity with special installations (gas, electricity, etc.)
Complete filing with technical advisory and administrative management
Steps in the statement of responsibility process with Reformia
The cost of processing a Statement of Responsibility will depend on the characteristics of the commercial activity and premises, as well as professional fees. Generally, it can cost between 150 € and 350 €.
1. Generally, the submission of a statement of responsibility can be carried out both through electronic processing on the electronic headquarters enabled by the corresponding municipalities and through in-person processing at the municipal general registry offices.
In both cases, the standardized application form must be completed in full and the required documentation must be attached. It is common that the usual information to be provided includes: a) the data of the person making the statement and, if applicable, also the representative, as well as the data for notification purposes; b) the data and identification of the premises or the action, with cadastral reference and characteristics; and finally, c) the declaration of the applicant that they are prepared to carry out and develop an economic activity in accordance with the established regulations with the provision of the necessary documentation.
2. Below is an informative list of possible documentation necessary to attach to the statement of responsibility form:
Photocopy of the CIF or DNI depending on whether the owner is a legal entity or individual, respectively.
3. Activity Report
In cases where it is not necessary to provide a technical project, a sufficient report or descriptive document of the proposed action must be submitted, which includes a description of the activity, and if applicable, of the works. The location of the activity must be specified, indicating the position of the premises within the building, its accesses and connections to it, the machinery and fixed installations of the premises and the activity, with their technical characteristics, and, when the nature of the activity justifies it, those of a sanitary nature, hygiene services and their impact on the environment. Within this latter section, the report must include a description of the types, quantities, and composition of waste generated, discharges, polluting emissions in all their forms, including noise and vibrations, the planned management for them, the risk of fires and other risks of the activity, the study and proposal of preventive, corrective, and self-control measures planned, as well as the techniques for restoring the affected environment and monitoring program of the restored area, in cases of dismantling installations and cessation of activity.
The cost of processing a Statement of Responsibility will depend on the characteristics of the commercial activity and premises, as well as professional fees. Generally, it can cost between 150 € and 350 €.
What is usually included in a quote
Each professional may structure quotes differently, but most project budgets follow this logic.
Typically included
Often not included
Steps in the statement of responsibility process
The cost of processing a Statement of Responsibility will depend on the characteristics of the commercial activity and premises, as well as professional fees. Generally, it can cost between 150 € and 350 €.
1. Generally, the submission of a statement of responsibility can be carried out both through electronic processing on the electronic headquarters enabled by the corresponding municipalities and through in-person processing at the municipal general registry offices.
In both cases, the standardized application form must be completed in full and the required documentation must be attached. It is common that the usual information to be provided includes: a) the data of the person making the statement and, if applicable, also the representative, as well as the data for notification purposes; b) the data and identification of the premises or the action, with cadastral reference and characteristics; and finally, c) the declaration of the applicant that they are prepared to carry out and develop an economic activity in accordance with the established regulations with the provision of the necessary documentation.
2. Below is an informative list of possible documentation necessary to attach to the statement of responsibility form:
Photocopy of the CIF or DNI depending on whether the owner is a legal entity or individual, respectively.
Declaration, (in case you are not registered in the IAE and are not conducting the activity), which will include the section(s) in which it will be classified or a copy of the registration in it if you are already conducting the activity, or registration in the Census.
Final construction and installation certificate (if applicable) issued by a competent professional (certified by the corresponding Professional Association in cases of new construction or modification of the characteristic use of the building).
Updated and certified plans if modifications have been made.
Installer's Certificate and Certificate of commissioning of the electrical installation.
Homologation Certificate of the elements, materials, or installations used, if applicable, in the work issued by the installing company.
Certificates of compliance with the Municipal Ordinance on Noise and Vibrations.
Minutes of communication to workers or their representatives of having requested the Activity Initiation license.
Self-assessment form for applicable taxes and/or fees.
Reports or certifications, issued by competent professional(s), proving compliance with mandatory regulations during the conduct of the activity.
Current contract for the maintenance of fire protection installations.
Current Civil Liability insurance policy or equivalent insurance.
3. Activity Report
In cases where it is not necessary to provide a technical project, a sufficient report or descriptive document of the proposed action must be submitted, which includes a description of the activity, and if applicable, of the works. The location of the activity must be specified, indicating the position of the premises within the building, its accesses and connections to it, the machinery and fixed installations of the premises and the activity, with their technical characteristics, and, when the nature of the activity justifies it, those of a sanitary nature, hygiene services and their impact on the environment. Within this latter section, the report must include a description of the types, quantities, and composition of waste generated, discharges, polluting emissions in all their forms, including noise and vibrations, the planned management for them, the risk of fires and other risks of the activity, the study and proposal of preventive, corrective, and self-control measures planned, as well as the techniques for restoring the affected environment and monitoring program of the restored area, in cases of dismantling installations and cessation of activity.
What can change your final price
Even similar projects can end with different budgets. These are the factors that most often push costs up or down.
Type of business activity
Low-risk activities such as offices or retail stores have lower costs, while bars, restaurants, or gyms require more procedures and documentation, significantly increasing professional fees.
Installation complexity
Premises with complex electrical, plumbing, air conditioning, or security systems require more technical inspections and certificates, which increases the final processing cost.
Location and municipal jurisdiction
Each municipality has different administrative fees and specific requirements. Some municipalities require additional certificates or preliminary inspections that increase the total budget.
Experience of the qualified technician
Professionals with greater experience and specialization in specific sectors (hospitality, healthcare, etc.) typically charge higher fees for their advisory and management services.
What does processing a statement of responsibility involve and how much does it cost?
The cost of processing a Statement of Responsibility will depend on the characteristics of the commercial activity and premises, as well as professional fees. Generally, it can cost between 150 € and 350 €.
"The document signed by an interested party in which they declare, under their responsibility, that they meet the requirements established in current regulations to obtain recognition of a right or faculty or for its exercise, that they have the documentation that proves this, that they will make it available to the Administration when requested, and that they undertake to maintain compliance with the above obligations during the period of time inherent to said recognition or exercise".
The jurisdiction of the Autonomous Communities
The cost of processing a Statement of Responsibility will depend on the characteristics of the commercial activity and premises, as well as professional fees. Generally, it can cost between 150 € and 350 €.
Until now the procedure was initiated with an administrative request for authorization, permit, or license to begin an activity, which could not start until the Administration granted the enabling license. In order to expedite procedures in administrative processes, the submission of the aforementioned administrative request has been replaced with the statement of responsibility and prior notification.
In this way, administrative procedures that until now caused unnecessary delays in starting activities until the license or permit granted by the respective Public Administrations was obtained to begin business activity are eliminated. Therefore, these are documents that facilitate interested parties in obtaining recognition of the exercise of a right or the initiation of an activity from their submission to the competent administration, although subject to the corresponding and logical subsequent control and inspection by the administration of compliance and veracity of the statements contained in the submitted document.
- The statement of responsibility is regulated under art. 69 of Law 39/2015 on the Common Administrative Procedure of Public Administrations. Its legal definition is as follows:
- Prior notification, which is regulated in the same provision as the statement of responsibility, "is that document through which interested parties inform the competent Public Administration of their identifying data or any other relevant data for the initiation of an activity or the exercise of a right".
The Spanish Constitution indicates that Autonomous Communities may assume jurisdiction over "Land use planning, urbanism and housing". Therefore, urbanism and housing together with land use planning are an exclusive competence of the Autonomous Communities, and consequently, the regulation of the statement of responsibility and prior notification is outside the scope of special legislation depending on the subject matter, in the urban planning regulations of various Autonomous Communities.
Below are the essential regional regulations governing the statement of responsibility and prior notification:
Aragón (Art. 227-229, Legislative Decree 1/2014, of July 8).
- Aragón (Art. 227-229, Legislative Decree 1/2014, of July 8).
- Balearic Islands (Art. 145, Art. 148, Art. 153 of Law 12/2017 of December 29 C.A. Balearic Islands (Urbanism)).
- Canary Islands (Art. 332 and Art. 349 and Art. 350 of Law 4/2017 of July 13 C.A. Canary Islands (Land and Protected Natural Spaces)).
- Cantabria (section 2 in fine of Art. 190 of Law 2/2001 of June 25 C.A. Cantabria (Territorial Organization and Land Use Regime)).
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Renovations
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Frequently Asked Questions
How much does it cost to process a responsible declaration?
The cost to process a responsible declaration generally ranges between 150 € and 350 €, depending on the complexity of the commercial activity and the characteristics of the premises. Professional fees vary by autonomous community and the technician's experience. It is recommended to request several quotes to compare prices before hiring services.
What does a responsible declaration quote include?
A typical quote usually includes review of the necessary documentation, drafting of the responsible declaration, administrative management with the corresponding municipality, and follow-up on the procedure. Some technicians also offer additional services such as advice on safety regulations, compliance with municipal regulations, and obtaining complementary licenses. It is important to request a detailed breakdown of the services included in the quote.
How long does it take to process a responsible declaration?
The processing time for a responsible declaration typically ranges between 2 and 4 weeks from the submission of documentation to the municipality. The total time will depend on the municipality's workload, the completeness of the documentation provided, and the autonomous community where the procedure is carried out. Once submitted, the municipality has a set deadline to accept or reject the declaration.
Do I need to hire a technician to process the responsible declaration?
Although the law allows you to process the responsible declaration directly, it is highly recommended to hire a professional technician to ensure it complies with all legal and regulatory requirements. Specialized technicians know the specific requirements of each autonomous community and municipality, avoiding delays or rejections in the procedure. The cost of hiring a professional (150-350 €) is an investment that prevents future problems with inspections or penalties.
How do I choose the best professional to process my responsible declaration?
Look for licensed technicians with specific experience in your type of activity and in your autonomous community, since regulations vary by region. Request several quotes comparing the service breakdown, delivery timelines, and guarantees offered. Verify references from previous clients and make sure the professional is available to answer questions throughout the process.
Got more questions? Contact us!
Got more questions? Contact us!
Frequently Asked Questions
How much does it cost to process a responsible declaration?
The cost to process a responsible declaration generally ranges between 150 € and 350 €, depending on the complexity of the commercial activity and the characteristics of the premises. Professional fees vary by autonomous community and the technician's experience. It is recommended to request several quotes to compare prices before hiring services.
What does a responsible declaration quote include?
A typical quote usually includes review of the necessary documentation, drafting of the responsible declaration, administrative management with the corresponding municipality, and follow-up on the procedure. Some technicians also offer additional services such as advice on safety regulations, compliance with municipal regulations, and obtaining complementary licenses. It is important to request a detailed breakdown of the services included in the quote.
How long does it take to process a responsible declaration?
The processing time for a responsible declaration typically ranges between 2 and 4 weeks from the submission of documentation to the municipality. The total time will depend on the municipality's workload, the completeness of the documentation provided, and the autonomous community where the procedure is carried out. Once submitted, the municipality has a set deadline to accept or reject the declaration.
Do I need to hire a technician to process the responsible declaration?
Although the law allows you to process the responsible declaration directly, it is highly recommended to hire a professional technician to ensure it complies with all legal and regulatory requirements. Specialized technicians know the specific requirements of each autonomous community and municipality, avoiding delays or rejections in the procedure. The cost of hiring a professional (150-350 €) is an investment that prevents future problems with inspections or penalties.
How do I choose the best professional to process my responsible declaration?
Look for licensed technicians with specific experience in your type of activity and in your autonomous community, since regulations vary by region. Request several quotes comparing the service breakdown, delivery timelines, and guarantees offered. Verify references from previous clients and make sure the professional is available to answer questions throughout the process.